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CLEANFLOW BY HAY DIGITAL SOLUTIONS

Proof of service, ready to share.

A Proof-of-Clean Client Reporting System for commercial cleaning companies with 5–50 operatives. Give cleaners a clear mobile workflow and supervisors a structured record to review and turn into a client report.

Designed to make proof-of-service reporting more consistent and help teams evidence agreed work. It does not automatically measure an SLA or verify that cleaning work was completed correctly.

See the £1,000 pilot Check if it fits Try the interactive demo

One company · one configured pilot site · timing confirmed after intake

THE PILOT WORKFLOW

Capture the work. Review exceptions. Share a clear record.

Cleaners use mobile form access to record a job as it is completed. Supervisors can review submissions, see the notes and photos provided, assign corrections and prepare a professional report for the customer.

1

Record

Select the site and job, then complete the relevant checklist.

2

Add evidence

Attach photos or notes to give context to the recorded work.

3

Review

A supervisor checks completions and exceptions, then assigns any corrections.

4

Report

Use the reviewed record to prepare a professional client report.

The workflow organises records supplied by your team. It is not a cleaning service, compliance certification or safety sign-off.

ILLUSTRATIVE WORKFLOW DEMONSTRATION

From scattered notes to a reviewable report format.

This example shows one possible way to organise a record. It does not represent a customer, a completed deployment or a measured improvement.

Fictional illustration only—not a customer case study or measured result.

BEFORE · FICTIONAL INPUTS

Example job record

Illustrative fragments that might need a supervisor to organise:

  • Paper checklist with several boxes marked
  • A note: “meeting room skipped — access issue”
  • Two photos stored separately from the checklist

This is a made-up scenario, not an observed customer workflow.

AFTER · FICTIONAL REPORT FORMAT

Example service record

Site / job
Example site / evening clean
Checklist
Routine areas · 4 of 5 items recorded
Exception
Meeting room not completed — access issue noted
Evidence
2 example photos · 1 supervisor note
Next action
Supervisor to review and assign follow-up if needed
Report status
Illustrative draft · requires human review

No actual site, work, photo or customer information is shown.

EXAMPLE FIRST PILOT PACKAGE

One reusable master template.
One configured pilot site.

For one cleaning company: one reusable master reporting template and one configured pilot site. The £1,000 figure is an example starting package, not a guaranteed fixed quote. Final scope, price and delivery timing are confirmed after intake and review of the implementation approach.

  • Up to five digital checklists
  • Mobile form access for staff; any QR route depends on the agreed access model
  • Photo and notes evidence
  • Supervisor review and issue log
  • Example client report format
  • Staff and manager rollout guide, plus handover

What is in scope — and what is not

Included in this pilot

One reusable master reporting template and one configured site for one company; up to five checklists; mobile form access; photo and notes evidence; supervisor review; an issue log; an example client report format; a staff and manager rollout guide; and handover.

Not included or promised

Cleaning services, automatic SLA measurement, compliance certification, safety sign-off, extra sites, integrations, automated customer-report delivery before the stack and email authentication are verified, or automatic payment collection through this page. Additional correction rounds, extra sites, integrations and scope changes are outside this pilot and require a separate quote. Any QR route depends on the access model agreed during intake; this page does not provide public shared-PIN access to customer records.

The £1,000 is an example starting package, not a guaranteed fixed quote. The quote confirms final scope and price, delivery timing, payment method/provider, deposit and balance terms, and ownership/licensing. The proposed sequence is a 50% deposit before configuration, one reasonable correction round after controlled review, then the remaining 50% as confirmed in the quote before final release. The quoted pilot includes that one correction round; further corrections or scope changes require a separate quote. No payment is taken on this website.

HOW A PILOT PROCEEDS

Agree the scope before configuration starts.

This is the proposed engagement sequence for the pilot. The quote confirms scope, payment route and terms before work begins.

A GOOD FIRST FIT

For teams ready to try one site.

This first offer is intended for commercial cleaning companies with 5–50 operatives who want to explore a more consistent way to record agreed work and prepare client reporting.

To scope the pilot, we’ll ask about: your team size, the type of site and job, what you already record, and what a useful client report needs to contain. Please do not send client names, site addresses, photos, contracts or other sensitive information through this form.

CHECK THE FIT

Tell us a little about your team.

Tell us what you need and send your enquiry directly from this page. We’ll review your requirements and reply by email with the next step. No sales call required and no payment is taken here.

We’ll reply to this address about your enquiry.
For example: office / evening routine clean / record checklist completion and exceptions. Do not include names, site addresses, photos, contracts or sensitive information.

* Required fields. Your details are used to review and respond to your enquiry.

Prefer email? Write to hello@haydigitalsolutions.co.uk and mention CleanFlow.